Fleet Administrator

Fleet Administrator
Location:  Manchester Trafford Park – Office-Based
Hours: Part-time, 30 hours per week – 5 days a week  (Flexible on hours worked each day)
Salary: £28,275.00 p.a.  Pro-Rata based on 37.5 hours a week 

Are you a master multitasker with an eye for detail and a drive for organisation? Do you thrive in a role where no two days are the same?
At AEC, we’re looking for an enthusiastic and highly organised Fleet Administrator to join our dynamic team. This is a role that will give operational oversight of a vital company van fleet. If you love juggling priorities, working across departments, and seeing the direct impact of your work — this is the job for you.

 What You’ll Be Doing

• Take charge of the full vehicle lifecycle — from onboarding new drivers to scheduling services and saying goodbye to retiring vans.
• Liaise with garages and vendors to secure the best maintenance deals and quickest turnarounds.
• Updating the Access Database system recently set up with each vehicle / Driver with details of the vehicle history / servicing/ MOT / claims / Mileage Etc etc
• Manage MOTs, breakdowns, accidents, fuel cards, signage, valets — you name it.
• Keep our fleet safe, compliant, road-ready, and cost-efficient.
• Deliver weekly performance reports to the Finance Director and spot areas for improvement.
• You will have van inductions with all new drivers and lay down how our van policy needs to be followed.

 Why You’ll Love It Here

• Massive variety – One day you’re booking in MOT’s and Services, the next you’re arranging a windscreen replacement or onboarding a new driver.
• Big impact – You’ll be ensuring our fleet of vans keeps the business moving.
• Supportive culture – A full induction, mentoring, and ongoing training await you.
• Progression – Career development is something we take seriously.

We’re Looking For Someone Who:

• Is hyper-organised with a keen eye for detail
• Has strong written and verbal communication skills
• Can handle multiple deadlines and tasks at once
• Enjoys a challenge and solves problems proactively
• Thrives in a fast-paced office environment
• IT literate and good experience creating excel spreadsheets.
• Diplomatic and confident to deal with any van issue that arises and be the office support to our 40 strong van fleet and site staff driving all over the UK.
• Excellent communicator via phone, email and Teams.

Why You’ll Love Working With Us:
From day one, you’ll have a tailored training plan designed to give you a deep understanding of how our business works and how to thrive in your role. You’ll learn hands-on from experienced planners in the office, spend time out on site to see projects in action, and collaborate with teams across the business. We believe in giving you the full picture, so you’re equipped with the knowledge, confidence, and tools to make a real impact. This is a role where you’ll grow fast, build strong internal relationships, and gain valuable experience across all areas of operations — with plenty of support every step of the way.
AEC is an employee-owned compliance consultancy and training organisation specialising in the safe management of asbestos, water, fire, and occupational hygiene in the built environment. Established in 1997, we’ve grown from a small asbestos surveying consultancy to one of the UK’s leading providers of vocational training services. With offices in Manchester and Essex, we serve clients both nationally and internationally. In 2024, we transitioned to an Employee Ownership Trust, giving our team a stake in the company’s success. Our values of honesty, integrity, independence, and people-first are at the heart of everything we do.

Employee Ownership Trust ( EOT) : We put our people first—giving you a real stake in our success, a voice in the business, and the opportunity to share in the rewards of our growth.
Career Development: Ample opportunities for growth, including the chance to earn further professional qualifications.
Fantastic Benefits: 23 days leave (plus bank holidays), private healthcare, pension scheme, holiday buy-back, sick pay, loyalty bonus’  and more!
Supportive Culture: A safety-first, collaborative work environment where quality and care are at the heart of everything we do.
Inclusive Workplace: We are committed to recruiting from all walks of life to create a more sustainable, diverse, and forward-thinking future.

�� Ready to Apply?
If you’re looking for a role that blends structure with variety and autonomy with teamwork — this is it. Take ownership. Drive change. Help us grow.